Contract Details
-26 hours per week, including Saturdays and some evenings
-28-week, fixed term contract
-Wage: $21.00/hour + 4% vacation pay
-Duration: September 2, 2025—March 28, 2026 (two week unpaid closure in December)
Gallery 44 is a dynamic space and artist-run centre led by a group of artists, curators and educators. We are seeking a highly motivated individual to support all three pillars of our programming mandate—Education, Membership and Exhibitions . The Gallery Operations Assistant will support membership, seasonal workshops series and youth programs and exhibitions.
The role is designed to offer an emerging arts worker the opportunity to gain hands-on, working knowledge of G44's arts administration and programming—assisting with front desk services (including equipment and facilities rentals), membership onboarding and orientation, educational workshops for youth and adult learners and exhibitions program. The Operations Assistant will work directly with members, artist-educators, artists and Gallery 44 staff. This 26-hour per week position runs from September 2025 to March 2026.
The role offers a post-secondary graduate the opportunity to develop new skills in a collaborative work environment, alongside a supportive and engaged community of arts professionals and volunteers.
Applicants must be 30 years of age or younger. For full eligibility criteria, read “Who Can Apply” here.
Main Responsibilities
1. Education and Community Outreach
Supporting the planning and implementation of educational workshops for youth and adult learners, the intern will assist the Curator of Education with a variety of active programs, via the following tasks:
- Darkroom Club: manage registration, schedule facilities and procure workshop supplies and materials.
- WhatNext: New-Gen Artist Symposium: draft contracts, manage registration and participant correspondence and facilitate program implementation.
- CameraLinks: prepare and distribute the call for participation and related promotional materials, correspond with teachers, students and industry professionals, manage contracts, forms, artwork inventory and assist with installation.
- Seasonal Workshops: support the administration and technical delivery of online and in-person workshops, register events and participants with third-party platform Eventbrite, procure materials for workshops and assist instructors as needed.
- General: populate workshop webpages in accordance with preset style guides, manage registration and waitlists.
2. Membership and Facilities:
Supporting membership recruitment, orientation and engagement, the intern will assist the Head of Membership with the following tasks:
- Liaise with volunteers and new member recruits to arrange onboarding sessions including equipment orientations
- Schedule ongoing member-led programs like critique sessions, portfolio reviews, darkroom printing parties, and register participants
- Process equipment rentals for members
- Manage space bookings for members
3. Exhibitions and Public Programs
Supporting the lead-up planning and production of public programs to support in the Main Gallery exhibitions, the intern will assist the Curator of Exhibitions with the following tasks:
- Gather images and promotional copy from artists and program leaders
- Develop content in consultation with the Curator and Head of Communications
- Populate program web pages in accordance with preset style guide
- Register events and participants via Eventbrite
- Determine technical requirements, source materials and supplies as needed
To facilitate logistics and support communications for Members’ Gallery exhibitions, the intern will assist the Head of Membership with the following tasks:
- Schedule and facilitate joint planning meetings with group show artists
- Schedule installation timelines and equipment and source materials as needed
- Gather images and promotional copy from artists and program leaders
- Develop content in consultation with the Head of Communications
- Populate exhibitions webpages
4. Communications:
The intern will support two streams of newsletter communications: the BULK, our bi-weekly members-only newsletter and our public subscriber newsletter. They will work with all staff to gather relevant content and will be supervised by the Head of Members and the Head of Communications in developing drafts and scheduling the distribution of these digital communications.
5. General
- Front Desk Service
- Weekly Staff Meetings
- Supplies and Equipment Inventories
Qualifications and Skills
The ideal candidate will possess basic knowledge of contemporary photography and image-based related practices; will be interested in exploring careers in the arts and cultural field; will understand the value of arts to the healthy ecosystem of a city such as Toronto; and will bring a positive attitude and collaborative spirit to the position.
The ideal candidate will also possess a combination of the following skills and qualifications:
- College or university graduate from a related discipline (such as studio arts, arts management/administration, with an interest in photography and/or image arts)
- Eager to learn skills related to managing complex projects from concept to realization
- Organized, motivated and collaborative
- Strong work ethic and the ability to work both independently and collaboratively
- Good interpersonal skills
In addition, the ideal candidate will demonstrate comfort and autonomy with digital workflow in online research, database management, document sharing and will have some working knowledge of Adobe Creative Suite.
Eligibility
Applicants must also meet the requirements of Young Canada Works–Building Careers in Canada candidate eligibility.
An individual may be eligible for an internship if they:
- are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible);
- are legally entitled to work in Canada (have a valid social insurance number);
- are between 16 and 30 years of age inclusively at the start of employment; and
- are a college or university graduate (certificate, bachelor's, master's or doctorate).
How to Apply
Upload the following documents in pdf format, via the submission link
- Resume (indicate if any previous work experience was through the YCW program)
- Letter of interest specific to this role at Gallery 44 (one page maximum)
- List of two references (letters of recommendation not required)
Incomplete submissions will not be considered.
Applications close on Monday, July 18, 2025 at 11:59PM.
Access and Equity
G44 welcomes applications from all qualified individuals and strongly encourages applications from members of equity-seeking communities, such as Black and Indigenous people, people of colour, women, people who are d/Deaf or have a disability, racial minorities, youth, the socio-economically disadvantaged, and 2SLGBTQIAP+ individuals. We will invite all those contacted for an interview to advise us of accommodations needed to ensure they have access to a fair and equitable process.
For more information:
Accessibility Policy https://tinyurl.com/G44-Accessibility
Equity Policy https://tinyurl.com/G44-Equity
